ESM Ministry Project Dashboard
Main Campus (Brighton, MI)


The Encounter School of Ministry intentionally seeks to create a rhythm of sitting at the feet of Jesus and then following Jesus’ footsteps to do what he does. First-year student experience focuses on renewal and transformation through hearing God’s voice, dynamic activations, and small group discussion before beginning to engage in ministry opportunities. We shift our focus to equipping leaders who can remain rooted in intimacy while they walk in authority to demonstrate God’s love beyond the walls of the church. As a catalytic opportunity and also a certification requirement, second-year students will be challenged to create and complete a group ministry project as outlined below.



All second year Encounter School students are required to complete a ministry project for graduation. Ministry projects give students an opportunity to take what they have learned in school and put it into practice in their spheres of influence

Guided by the Holy Spirit, Year Two students demonstrate their knowledge and growth by successfully planning and executing a unique group ministry project that expresses the Encounter School of Ministry Mission and Core Values.



Students must be able to identify the necessary steps in planning, communicating, and executing their projects by dates specified below. Once approved, execute project by March 6th.



Students will be able to form and work as a team to develop an approved ministry project. Your default group should be your small group. 

Turn in Proposal by Monday, Oct 24th



Students will be able to meet deadlines and submit all necessary work for final approval. Submit Completion Form, Feedback Samples, and Journal Entries by March 13th.

The Process

Step 1: Forming a Group

  • This is not a solo project. You will need to be in a group of at least one other student. If you need an exemption to this based on your project idea, you will need approval. 
  • The best way to begin is to gather with others in your default small group and share ideas with those that you know. If necessary, you can opt out of your current group and explore other groups who may need additional members for their project. This is a great opportunity for your group to seek the wisdom and inspiration of the Holy Spirit for what the Lord might want to do through your particular group.
  • Your project group and discussion group will be the same to maximize in class time.

Step 2: Identifying a Project Coordinator

One member of the group will need to serve as the coordinator who is responsible for:

  1. Filling out group information on a digital form via student dashboard
  2. Updating group rosters or significant changes to a project
  3. Keeping track of due dates and requirements.

Important to Remember
Project Coordinators are not ‘the boss’ but serve to steer the process towards completion. 


    Step 3: Developing a Project

    Ministry projects will be new for many students. Some ideas Sfor projects are:

    • Providing healing teams after a Mass at a parish or door-to-door ministry
    • Organizing and leading a healing service at your parish
    • Offering prophetic ministry teams at your parish or a evangelization outing
    • Creating promotional material for a revival event
    • Developing an online conference, retreat, or speaker series.
    Things to Consider While Developing Your Project

    Be proactive in communication and scheduling.

    • This may require scaling back on ideas or seeking outside support to help with details.

    Some questions that will help to shape your project:

    • What are specific outcomes you hope to achieve? Who will it bless?
    • How does this project relate to the core values of ESM?
    • Are there any other organizations that are connected or impacted by this project?
    • What kind of feedback can you gather and how will you turn it in?

    Step 4: Submit the Ministry Project Proposal Form

    Project Coordinators will complete and submit ministry forms by Monday, Oct. 24th. 

    • Proposal Forms need to be submitted a minimum of 3 weeks before the date of the project in order for them to be reviewed and either approved,  denied, or returned with a request for further clarification within two weeks of the date it was submitted. 

    Step 5: Working On Your Project

    You will receive some time during your small group sharing at the beginning of class to work on your project. However, as needed, groups are free to meet outside of class. Some projects may demand this. 

    Important Notes to Keep In Mind While Working on Your Ministry Project

    Ministry Guidelines

    If your student ministry project falls under the covering of a parish or other official ministry, students are expected to display mature Christian behavior by:

    1. Providing clear, consistent, and charitable communication to those in authority
    2. Adhering to federal, state, and local laws and adhering to any and all safe environment requirements as deemed necessary by the local diocese, parish, or organization

    As a student of Encounter Ministries, please note our approval of your project does not mean that you minister as Encounter Ministries or Encounter School of Ministry. Our approval simply means that you meet our requirements for project submission. 

    • For example, please do not tell your parish priest that he has to approve of a healing service because you are seeking certification or that you are qualified to lead inner healing because you’ve completed Year One. Please be wise, humble, and smart in how you make requests, how you represent yourself, and how you handle challenges in this process.


    Scheduling Your Event

    Some ministry projects are not events, but can be creation of media or the production of material or resources, while other projects are one-time events or a series of events. Please be aware of the seasons and deadlines when planning your project.

    Group Dynamics

    Personality clashes, differences of opinion, unexpected life circumstances, or disappointments happen to the best of teams. 

    • Don’t bury problems or gossip. We encourage students to speak directly to one another in charity before bringing other people into conflict. Significant conflicts that can’t be worked out directly may then involve other team members or Encounter Staff to help resolve. Please note that conflict is an opportunity to demonstrate the renewal of the mind, not evidence that renewal isn’t taking place.
    Ownership to Completion, Not Success

    Many factors go into a successful project, some of which are out of your control. Ministry Projects towards certification are not based on success, but completion. We honor students who honor and grow in the process. As we state in our core values, we celebrate progress, not perfection.

    Requirements for Completing Your Ministry Project

    Samples of Collected Feedback

    We ask each group to provide two pieces of feedback. Some examples are:

    1. Participant surveys after an event
    2. Recorded testimonies
    3. In situations where participant feedback isn’t possible, the team itself can provide their written feedback with data to back it up (happy faces, positive words, attendance, manifestations, repentance, etc.).
    Individual Journal Entries

    Each student is required to turn in 2 journal entries (around 1 page in length each) using any of the following prompts.

    1. What did you learn by working as a ministry team? Share your insights from different steps in the process.
    2. Explain how you collected feedback. As you take the feedback into prayer, what is the Lord teaching you? What went well? What did not go well? 
    3. After completion, explain how your project, your role, and your experience related to Encounter Ministry Mission and Core Values. How have you grown in your identity by this experience? 
    4. Record the answer you receive in prayer to the following: Lord, where are you calling me to demonstrate your supernatural love next?
    Group Presentation

    All available members of the group will give a presentation to the class on the evening of March 27th. Groups will discuss the following:

    1. Share insights of what you learned?
    2. Celebrate some of the fruit that you saw or feedback that you received? 
    3. Share challenges and how you worked through them.

    Further instructions will be given in class leading up to this evening.

    Ministry Project Form Submission Instructions

    Project Coordinator is required to organize and turn in the Proposal form by October 24th and the Completion form by March 13th.

    1. All items must be submitted through the ministry project dashboard before the above date 
    2. Any exceptions to this policy must be requested and approved of.

    Final approval

    1. Students will receive final approval of their completed project by the third class of the final quarter.
    2. Completion of the requirements for this project is necessary to earn a ministry certification from The Encounter School of Ministry.
    Ministry Project Proposal Form [DUE: MONDAY, OCTOBER 24th]

    Ministry Project Proposal Form

    Ministry Project Proposal Form

    Please read and respond to all proposal questions/directions carefully.

    Ministry Project Completion Form [DUE: MONDAY, MARCH 13th]

    Encounter School Ministry Project Completion Form

    Encounter School Ministry Project Completion Form

    Sample Feedback. (At Least 2 Per Team) *

    Maximum file size: 268.44MB

    Journal Entries for Each Student. (2 Per Student) *

    Maximum file size: 268.44MB